Saturday, 19 October 2013

Project: Planning an event


Is it feasible?
Guitars on the Beach record attempt, September 7th 2013, Lyme Regis town beach.  The idea was to create a record for the largest number of people strumming guitars in one place and all playing the same piece of music.

Permissions and Access
Town beach is an open area which needs no permission to access.  Access is for everyone although it might have been better, in retrospect, if an area of the beach had been cordoned off for just the guitars players.  Other family members and friends could have been accommodated outside this cordoned area which would be directly in front of the stage.

I had spoken with various event organisers who had said that they would be glad of a photographic record of the event.  I had planned to follow an experienced guitar player from when he practiced the song from music obtained on the internet to when he was on the beach taking part in the record attempt. 

Site reconnaissance 
I reconnoitered the site the day before the event was due to take place.  In the height of summer the beach has many more that the two and a half thousand people that were planned to take part in the event so size wasn’t a problem.

It had been thought that the event would take place when the tide was at its lowest point, giving more room for all the would be record breakers to stand.  As it was the tide was on its way in and consequently the beach became smaller as time went on.

Provisional shot list
The event was split into several distinct areas, that of:

·      Practicing the music
·      Spotlight TV live link to publicise the event
·      Registering for entry
·      The practice run through
·      The actual record attempt
 
Behind the scenes 
Images of:
·        Building the set,
·        Briefing the players,
·        Setting up registration points,
·        Practicing the song
  
Wide establishing shots
Images of:
·        On the beach,
·        Set being built,
·        People busking in the town,
·        Family groups,

Telephoto
Images of:
·        Whole beach
·        Stage area
·        Area above beach

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